Prepare Media

Previous Next  Print this Topic

Use the Prepare Media window to add and load media to your Information Repository. All the parameters can be set to prepare a unit of media to use with a Vault. Some of these parameters cannot be changed unless you reformat the media (see Prepare Existing Media). Depending on the type of media, the Prepare Media window appears with slight differences.

Before you can prepare media, Vaults should already be added to your Information Repository. Remember that the Vault to add media to must be unsecured before you can prepare any media. To add Vaults, see Add Vaults.

Prepare New or Unknown Media

Follow these steps to prepare new or unknown media:

Some vaults, such as tape libraries or standalone tape, will show media labeled Unknown_xx (with xx representing a number). This is referred to as unknown media. These are removable media which are not known to the vault you are connected. Media in this state can be unprepared (new) media, media from another vault that is not indexed, or media with an unknown format.

Preparing an Unknown media will erase all existing data.

1.From the Vault Admin left pane, click the expand indicator (plus sign) in front of the Vault to add media to.
2.To prepare new media, click on Media then click on the Prepare Media button in the toolbar. Or right-click on Media and choose Prepare Media from the shortcut menu. To prepare unknown media, click on the expand indicator in front of Media to display all media in a tree. Click  on the unknown media in the tree then click on the Prepare Media button in the toolbar. Or right-click on the selected unknown media and choose Prepare Media from the shortcut menu.
You can prepare multiple Unknown Media at one time by holding the Shift key or Control key and clicking on the desired media.

Currently, you can only prepare multiple tape media. If you try to prepare multiple media that is not tape, you will receive an error message.

3. The options in the Prepare Media window are based on the media type of the Vault selected. In the screenshots below, the first displays disk media options for media being prepared for hard disk. The second image displays tape media options for media being prepared for data tape.

Prepare Disk Media     Prepare Tape Media

4.Enter values into the Prepare Media window fields. Only Media Name and Size (only hard disk) are required. The information entered for Media Name and Storage Pool appear in the Data Service Policy Source tab, and in the Destination tabs of Target and Process, Target and Process Policies, and Data Service Policies.
5.In the Additional Permissions box, optionally assign rights to a user, group, domain, or everyone. For more information see Vault Properties Security tab, Add Entry.
6.From the Media Location drop-down list, assign a place to store new media.
7.From the When to Prepare drop-down list, assign a preparation time for the media.
8.Click OK to prepare the media with your selections.

Prepare Media Elements

Element

Description

Media Name

This is the Information Repository reference name for the media. The name displays on all media referencing interfaces and reports. It is recommended to use a descriptive name to easily distinguish the unit of media.

The default name when preparing existing tape media is Tape_%B. This default name can be changed.

When %B is included in the media name of a tape, the %B will be replaced by the tape's barcode.

When preparing multiple tapes, %B must be used in the media name to avoid duplicate naming issues.

Barcode/ID

(Available for tape media that support barcodes)

This number corresponds to the barcode or a unique ID for the media. If used, Phoenix VCM tracks the media by its barcode.

Barcode systems provide a significant performance increase whenever media is being loaded, unloaded, or indexed by the Information Repository.

Description

Used on all media-referencing interfaces and reports. For easy identification, it is recommended to incorporate the naming convention used for the Media Name in the description.

Storage Pool

Storage pools are used to group disparate units of media. They are advantageous for performing multiple jobs at once and for preventing incomplete processing.

An example storage pool uses several units of media (which  can be in different Vaults) together for use by a single policy. If you needed to have a "Monday night backup" write to several units of media, you would create a "Monday night backup" storage pool and assign to it every piece of media  for that purpose. To assign media to a storage pool, select a storage pool from the Storage Pool drop-down list or type the name of the storage pool.

Size (GB)

(Available for hard disk media)

Define the amount of storage space to make available for the Information Repository on the given unit of media.

You can limit how much physical space on a single hard disk the Information Repository uses. For example, if the media has a physical capacity of 100 GB, you can limit the amount available to the Information Repository to 50 GB by typing 50. Values greater than the amount of space available are not accepted.

Content Searching

Search the content of files in the Information Repository.

Enable this feature to run content specific searches. Enabling this feature increases the size of your Vault's database. If not selected, you cannot search for content in your Information Repository.

When preparing shadow hard disk media, content searching can be time consuming. If enabled, you will not be able to search for and retrieve data until after processing has finished. Until then, Search & Retrieve returns 0 results found.

Digital Fingerprinting

This option supports chain of custody management. When enabled, a digital fingerprint is assigned to all data captured or ingested into the Information Repository. This option is always selected and cannot be changed for hard disk and tape Vaults.

While data in shadow hard disk Vaults is part of the Information Repository, it does not go through the ingestion process and is not automatically digitally fingerprinted. Digital fingerprinting of a shadow hard disk Vault can be time consuming, so you can elect to disable this option when preparing media.

Since it is optimal to have all of the data in your Information Repository digitally fingerprinted, you can enable digital fingerprinting for shadow Vaults whenever convenient.

Digital fingerprinting can be time consuming. If enabled when you prepare shadow hard disk media, you will not be able to search for and retrieve data until after Phoenix VCM has finished processing; until processing is finished, Search & Retrieve will return "0 results found."

Owner

A read-only box, naming the owner of the media. The media owner value is from the Vault's host computer and the login used.

Additional Permissions

Permissions, or rights, are the limitations set for users and determine how users are permitted to manipulate files. Each piece of media can have up to sixteen different permission levels. The permissions information entered creates an access control list for the media.

For new media, all users on the network are granted rights to use media by default. To restrict access to media for specific users or groups, the default rights must be deleted, and then the new, limited rights need to be added.

When preparing shadow hard disk media, be sure to use appropriate permissions so file systems are not vulnerable. If security settings are not set appropriately, everyone on your network may have access to the shadowed hard disk.

To add new permissions, change existing permissions, or  delete existing permissions, and for more information see Vault Properties Security tab.

Media Location

Options differ depending on if you are preparing a hard disk or tape media.

Hard Disk

Leave the default location, Store media at default location. (This location is set when the Vault is first added, and can be changed using the Vault Properties Device tab for the Vault.)

Or,

1.Select Store media at pathname to store media at a location other than the default.
2.In Enter Pathname, type a path including the drive letter of the location to store media related files and directories. For example, C:/Archive/SaturdayBackups.

When typing a path, the parent folder must already exist and no other media can be loaded at that same path. This path is relative to the computer where the Vault Service is running. The Vault Service must have rights to add files and folders at the specified location.

Tape

Select Load unknown media and then from the Choose Media drop-down list, select the media.

Or,

Select Load from storage slot, and then from the drop-down list, select a storage slot.

Or

Select Load from mail slot, and then from the drop-down list, select a mail slot.

Shadow Hard Disk

In Enter Pathname, type a path including the drive letter of the file tree to shadow.

The Media Location drop-down list is not active for shadow hard disk media.

When to Prepare

Select a preparation time for the media.

Prepare media at next use - Media is prepared when a job is started that requires the selected media.

Prepare media now - Specified media is loaded into a drive and formatted immediately, regardless of when a job starts.

Prepare Existing Media

Preparing existing media is exactly like preparing media, as described in the above (Prepare Media) section, with only a few differences.

You can use the Prepare Media option to reformat existing media. This will erase all current information stored on that media.
Preparing existing media reformats media on tape and hard disk.It does not reformat media on shadow hard disk.
Before reformatting media (or re-preparing media), be sure to first create and run a Data Service policy to migrate or move any data to a safe place if you want to preserve existing information on the media.
The Prepare Media > Media Location option is not available when preparing existing media.

Follow these steps to prepare existing media:

1.From the Vault Admin left pane, click the expand indicator (plus sign) in front of the Vault to add media to.
2.Click on the expand indicator for Media to have a tree of the Media Names displayed and also to have a list of the media names displayed in the right pane.
3.Select desired media (individual media or multiple tape) then click on the Prepare Media button in the toolbar. Or right-click on the selected media and choose Prepare Media from the shortcut menu.
You can prepare multiple Media at one time by holding the Shift key or Control key and clicking on the desired media.

Currently, you can only prepare multiple tape media. If you try to prepare multiple media that is not tape, you will receive an error message.

4.The options in the Prepare Media window are based on the media type of the Vault selected. In the screenshots below, the first displays disk media options for media being prepared for hard disk. The second image displays tape media options for media being prepared for data tape.

   

5.Enter values into the Prepare Existing Media window fields. Only Media Name and Size (only hard disk) are required. The information entered for Media Name and Storage Pool appear in the Data Service Policy Source tab, and in the Destination tabs of Target and Process, Target and Process Policies, and Data Service Policies.

If multiple tapes are selected, %B should be included in the name to avoid duplicate naming issues.

6.In the Additional Permissions box, optionally assign rights to a user, group, domain, or everyone. For more information see Vault Properties Security tab, Add Entry.
7.The Media Location section is not available when preparing existing media.
8.From the When to Prepare drop-down list, assign a preparation time for the media.
9.Click OK to save your options.

Media On The Fly

Increase automatic fail-over performance with the flexible Information Repository design to eliminate a single point of failure. If there is more than one Vault available, clients can divide use of the available Vaults. They can fail-over to other Vaults should a Vault fail. The same logic applies if there is more than a single tape-based Vault containing tapes with the same label.

For example, you can move media freely between Vaults of the same type. If a tape is taken out of one Vault and inserted into another, the Information Repository automatically locates the data. If a tape library is full, a second library can be brought online seamlessly. The result is a balanced Information Repository with two libraries that are accessible to the network.