Vault Admin

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Use Vault Admin and the Vault Service to administrate added Vaults, manage video and storage, and to prepare media and manage media on your network. The Vaults can use different types of media to store all your video and data assets. The Vault Admin application can be installed anywhere and it can be used anywhere on the network.

A Vault must be configured and running, and media must be prepared in order to do any other task.

To access the Vault Admin, from your suite of product applications open the Vault Admin application (VaultAdmin.exe).

Vault Admin window

Vault Admin is divided into two main panes, and it has toolbar buttons across the top of the window. Most Phoenix RSM applications require you to interface through tab options, but with Vault Admin you use the menu items or toolbar. The left pane displays a list of the tracked Vaults and views, like a common file manager application. The right pane displays details for the object select from the left pane. The toolbar consists of the following buttons:

- Open Vault Stats for monitoring detailed Vault activity.

- Open Mini Vault Stats for monitoring basic Vault activity.

- Open the Vault Security dialog box. To secure a Vault means to lock it so no further media can be added to it.

- Open the Shut Down Vault dialog box for assigning a Vault offline. Take Vaults offline before performing any type of maintenance to the hardware where a Vault resides.

- Open Change Vault Properties. Define Vaults, devices, databases, licensing, diagnostics, notifications, logs, and security settings for Vaults.

- Open Vault Checkup. Run a Vault checkup to check the general health of a Vault.

- Open the Load Media dialog box. Bring previously prepared media back online.

- Open the Prepare Media dialog box. Prepare new or previously used media.

- Open the Unload Media dialog box. Media can be removed from the Information Repository or labeled as offline, and be tracked by the Information Repository.

- Open the Erase Media dialog box. Remove all data from a unit of media without reformatting the media.

- Refresh the view of the currently displayed data; update the information in the Vault Admin.

Vault Admin - main window

When performing Vault and media operations, the software may appear as if it is not responding. When the given task is completed, it responds normally.

Users that have unlimited rights and access to Vault resources are: UNIX "root". Windows "local group administrators", and Windows "backup operators".

Vault Admin Menu Items

Menu Items

Description

File > Extended Metadata

Import from - The Import from window opens. Navigate to the MetadataExtensions.cfg file that you wish to import. Click Open.

Export to - The Export to window opens. Navigate to  the location where you want to export the MetadataExtensions.cfg file. Click Save.

File > Exit

Close the application.

View > Enable toolbar

Check mark by this menu item indicates that the toolbar is displayed.

View > Enable Advanced

Select to access advanced options for a Vault item. This advanced mode displays a couple of details:

Volume - This details volume information on media if the media has more than one volume associated with it. For example, a data tape might store data on both sides of the tape, presenting two volumes of media storage. If advanced mode is selected a Volume icon displays with Vault sub-items in the Vault Admin left pane.

Shut down notifications - In advanced mode, shut down methods present notifications of each event, which are time stamped and indicate the name of the Vault. (Not using advanced mode only displays one generic notification regardless of multiple events.)

View > Enable Tool Tips

Check mark by this menu item indicates that tool tips for the window display. The tips are brief descriptions of window controls that are displayed if the mouse pointer is moved over a control. De-select to turn tool tips off.

View > Refresh

Refresh the view of system information.

Actions > Vault Stats

Open Vault Stats for monitoring detailed Vault activity.

Actions > Mini Vault Stats

Open Mini Vault Stats for monitoring basic Vault activity.

Actions > Secure/Unsecure Vault

Open the Vault Security dialog box. To secure a Vault means to lock it so no further media can be added to it.

Actions > Shut Down Vault

Open the Shut Down Vault dialog box for assigning a Vault offline. Take Vaults offline before performing any type of maintenance to the hardware where a Vault resides.

Actions > Change Vault's Properties

Open Change Vault Properties. Define Vaults, devices, databases, licensing, diagnostics, notifications, logs, and security settings for Vaults.

Actions > Vault Checkup

Open Vault Checkup. Run a Vault checkup to check the general health of a Vault.

Actions > Load Media

Open the Load Media dialog box. Bring previously prepared media back online.

Actions > Prepare Media

Open the Prepare Media dialog box. Prepare new or previously used media.

Actions > Unload Media

Open the Unload Media dialog box. Media can be removed from the Information Repository or labeled as offline, and be tracked by the Information Repository.

Actions > Erase Media

Open the Erase Media dialog box. Remove all data from a unit of media without reformatting the media.

Options > Address Format

Address format refers to the format that client addresses are displayed in the Vault Admin. Change the Address Format  to see Current Client addresses displayed in a different format.

Select one of the following address format view options:

Dot Notation - The client's computer network address is displayed.

Full Domain Name - The client computer is displayed along with the domain and subnet names.

Host Name Only - The client's host name and port number are displayed.

Use the Refresh button to redisplay the active clients. Right-click in the active window to activate the button.

Options > Communications Timeout

If unable to connect with a computer on the network or communications are interrupted during a job, Phoenix RSM waits a predefined period of time before completely dropping the connection. This period of time is called the communications timeout.

Set a higher or lower timeout wait value to better suit network conditions should communications between components fail or hang during a job.

Select a timeout value for the Information Repository, 0 being shortest, 3 the default, 9 being longest, and 10 never. All values are relative.

The communications timeout value can impact the performance of other components.

Help > Current Page

Open online help to the Vault Admin webpage.

Help > Vault Admin Overview

Open online help with focus on Vault Admin.

Help > Contents

Open the local version of online help.

Help > Online Help

Open the web-based version of online help.

Help > Online Support

Open the support webpage.

Help > About Vault Admin

Open the About Vault Admin window.