Vault Management

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Vault operation is important to understand as it is key to managing your Information Repository. Vaults can be set up all across your network, which decentralizes your Information Repository for a safe, dynamic, and server-less solution for managing your data assets. Remember that a Vault is a CPU, SoleraTec's Phoenix EXP software, and storage, and each Vault on the network make up your Information Repository. The Vaults themselves have unique licensing and media attributes associated with them.

The tools for managing Vaults on your network are:

Add or Remove Vault Wizard - An application to use for adding or removing a hard disk Vault, shadow hard disk Vault, standalone data tape Vault, or a data tape library Vault.
Vault Admin - The Vault Admin application allows you to view Vaults on your network. This can be run from the server or from the desktop client component.
Vault Services - Vault Services is the engine that runs a Vault. If there are multiple Vaults, then a Vault Service runs for each Vault. This service must be run on the server component.

There are several facets to Vault management, most having to do with preparing and managing media. The Vault Admin is designed to support the day-to-day tasks associated with managing Vaults. For more information see Vault Admin.

Basic Media Concepts

Phoenix EXP Vaults use media to store video and data, all of which is protected and managed by the Information Repository. By using the Vault Admin application, you can manage media in your Information Repository.

Managed media can be in a physical form, such as a digital computer data tape, or it can be in a virtual form, such as a portion of hard disk assigned for use by the Information Repository. The list of media utilized is constantly being expanded, and every type of media has features that make it suitable for a certain purpose. For example, hard disk is a good medium to process files to because there is no latency associated with it. It is ready to accept data as it is sent from network clients and it can service several clients at the same time.

The media hierarchy is organized as such:

The highest level of the hierarchy is the Vault itself.
Media units are the next level and they coincide with logical media units like data tapes or portions of hard disks.
The volume level is lowest. Volumes are sections of media units. They can be as large as the media itself or very small.

On some media, there can be one or several volumes on a unit. There can be one or more units of media in a Vault. There can also be multiple Vaults on a single host computer, depending on its performance and storage pools - where one or more pieces of media are linked together for a common use.

All managed media is configured with common elements including: label, header, data storage area, on-media catalog, data tape media, hard disk media, shadow hard disk, and virtual media.

Media Retention and Purging

Administrators can eliminate outdated data on supported media.

For hard disk Vaults, use Data Service Policies to define file retention rules for removing duplicated data or for retaining source data indefinitely. The same retention rules can be used even if files are never copied or moved. This allows data to be erased after a pre-defined period.

Using Vault Admin, you can erase media which overwrites erased files. When you erase data tape media, there is a delay in the actual event until just before the media is re-used. This ensures easy management of many units of media without having to wait for long delays associated with loading and positioning of media. If you do not want a delay, you can override the delay and execute the erase immediately.

Workflow - Basic Vault Steps

1.From your suite of product applications, open the Add or Remove Vault Wizard application (AddRemVltWzrd.exe). For further explanation of how to launch applications using different operating systems, see Getting Started.
2.You'll need to add a Vault before you do anything. Once added, it is up and running automatically.
3.Media is used to store your files or video. Designate your media type and a place to which to store your media. See Prepare Media.
4.After your media is prepared, then you'll need to load your media. See Load Media.
5.Vault parameters can be viewed and edited through the Vault Properties. Or, Vault activity can be monitored using Network Activity.
6.Vaults can be removed or shut down at any time. See Remove Vaults and Vault Shutdown or Restart.