The process for retrieving files is quite simple, but there are a few things of which to be aware. Just like other Phoenix DEM applications, the search for files can be very focused or it can be more general. Search options can be set to refine the search process to a broad or narrow set of files.
As files are being sought for retrieval, the files matching the search criteria are compared to the security parameters associated with the files in the Vaults. You cannot retrieve files that you did not have access to in primary hard disk storage.
|•||Number of Items Found - The sum of items found includes file folders selected during ingest and the files themselves. For example, if six folders containing a total of 30 files were selected, then the result returns with, 36 Items Found.|
|•||Stopping the Search - If you stop a search before it is finished by clicking the Stop button, the search is not completed; risking that some files may not have been found.. When you stop a search or when a search completes, a window appears displaying the total number of items found.|
During an Information Repository search, log search, or the building of directory trees, the application may appear to be unresponsive. Be patient, when the application completes its given task, it will respond normally. Access and security issues could come up if the host computer is running a different operating system from the computer where the files are being written.
Select a Search Type
The first thing to do in preparation for searching for files in Search and Retrieve is to select a search type to perform from the search types and options (left) pane of the Search and Retrieve window:
|•||Information Repository - Employs its search engine to look through all of the Vaults in the Information Repository (or all of the Vaults limited in the search using More search options). With the search engine you can find all of the files in all of your Vaults that match the search criteria. Information Repository searches are much slower than Job History searches, depending on how much stored data is managed in your Vaults. This search also features additional parameters that can be used to broaden or narrow your search further. See Information Repository Search.|
|•||Job History - A very specific search based on job log files, requiring you to know the exact job that contains the files you want to retrieve. See Job History Search.|
Wildcards for File or Content Searching
Similar to other Phoenix DEM search applications, Search and Retrieve's file search supports the use of single and multiple wildcards. The wildcards for file searching are different from the wildcards used for content searching.
Wildcards are supported when searching for files and directories in the Search and Retrieve left pane, All or part of the filename you want to find text box, or when searching for a particular word or phrase using A word or phrase in the file text box.
|•||Search tape media either online or offline - The Search and Retrieve results include files that have been migrated from the tape media that is being searched, even when tape media is offline.|
|•||Case Sensitive - Directory and file name searching is case sensitive in Search and Retrieve unless you select the Ignore case of filenames checkbox. This is unlike file and directory filters in Target and Process, Target and Process Policies, and Data Service Policies.|